Minutes of the Board of Finance meeting held on Tuesday, March 13, 2012 at 7:00 p.m. at the Old Lyme Memorial Town Hall.
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Present:~~~~~~~~~~ Regular Members:~ Andrew Russell, Christopher Kerr, Janet Sturges, David Woolley
Alternate Members:~ Bob Jose, David Kelsey
Bonnie A. Reemsnyder, ex-officio, Nicole Stajduhar, Finance Director
Mary Jo Nosal, Selectwoman
Absent:~~~~~~~~~~~ Regular Members:~ Wayne Devoe, H. P. Garvin, III
~Alternate Members:~~ Anne Coburn
Guest: Mary Fiorelli, Director, PGN Library
Ned Perkins, Chairman, Bd. Of Trustees, PGN Library
David Rahr, Bd. Of Trustees, PGN Library
Nigel Logan, Asst. Treasurer, Bd. Of Trustees, PGN Library
LauraLyn Lewis, Conservation Commission
Sue Bahr, Conservation Commission
Frank Pappalardo, Sound View Commission
Bob Pierson, Bd. Of Directors, Lymes’ Senior Center
Ed Adanti, Old Lyme Public Works Superintendent
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Mr. Russell called the meeting to order at 7:03 p.m.~ Mrs. Struges made a motion, seconded by Mr. Kerr to have Mr. Jose vote for Mr. Garvin in his absence. Motion carried.
In order to accommodate this evening’s guests, Mrs. Sturges made a motion to move the PGN Library up on the agenda with Land Use to follow. Mr. Woolley seconded the motion. Motion carried.
211-1100 Other Associations
7001 Phoebe Griffin Noyes Library:
Mr. Perkins highlighted the history of the Library during the last four year.
Mr. Rahr detailed the financial outlook of the Library. He stated that the Library has been taking a 5.5% draw from the Library endowment each year, which is an above average (4%) amount to draw out of the endowment annually. On the expense side of the budget, the Library is budgeting to give an 8% increase to the staff. The Library changed Health Insurance carriers in order to maintain the same premium without compromising benefits. There are eight employees enrolled in the pension program.
A motion was made by Mr. Woolley, seconded by Mrs. Sturges to approve $275,000 for the PGN Library. Mr. Kerr and Mr. Jose opposed the motion. Mr. Russell voted in favor. Motion carried.
Board of Finance Meeting March 13, 2012
202 Board and Commissions
0280 Land Use Department: Conservation: Ms. Lewis highlighted the Land Use-Conservation’s budget. She explained that the Conservation Commission coordinates conservation efforts, supervise natural resource monitoring, aid in coordination of land development in an effort to preserve our natural resources, our remaining open space, and to sustain recreational property. They actively advertise, prepare and distribute books, maps, charts, plans and pamphlets as necessary for its purposes. She stated that Conservation makes recommendations to Planning, Zoning, Inland Wetland Commission and Water Pollution Control Authority regarding land use changes. Line items of increase include the clerk, advertising, and contracted services.
A motion was made by Mrs. Sturges, seconded by Mr. Woolley to utilize $1,200 of this year’s funds towards the purchase of the banner. Motion carried. The Conservation’s request for the next budget year is $1,540.
0290 Sound View Commission: Mr. Pappalardo distributed the Sound View Commission budget request. Various requests include Administration (supplies, printing, membership, postage, digital recorder and entry signs), Maintenance (flag pole repair, beach signs repairs, Bocce Court maintenance and repair and stop signs), Safety, Beach Sanitation (heavy duty trash receptacles) and the Capital request for the Sound View Park.
A motion was made by Mrs. Sturges seconded by Mr. Woolley to approve $1,224 for the FY12/13 budget. Motion carried.
206-0670 Lymes’ Senior Center Capital Request
Mr. Pierson highlighted the expense of a generator switch and electrical repair for the Lymes’ Senior Center. This particular switch is in compliance with Emergency Management requirements because the building is used as an emergency shelter.
300 Capital Expenditures/Non-Recurring
1900 General Government
Mrs. Stadjuhar distributed the Five Year Capital and Nonrecurring Budget. She itemized various expenses under General Government. Some of the highlights include: Info Tech., general improvements to the Parks and Recreation buildings, Finance Dept – updating the employee handbook, Harbor Management dredging grant, Sound View Park, Lyme Art Association to repair the HVAC system, Lyme Academy of Fine Arts – Lecture Hall Smart Classroom, the Rogers Lake Authority
Board of Finance Meeting March 13, 2012
Benthic Mats and Milfoil and Fanwort removal. There are several items under Town Hall improvements included, as well as the Senior Center generator switch and electrical repairs. It was decided to remove $200,000 for Harbor Management Dredging from the Five Year Capital, pending grant receipt, and $659,000 for the Sound View Park which would go to a Special Town Meeting with this particular expense.
1910 Public Works
Mr. Adanti detailed the Public Works Capital budget which includes the 60” Mower with bagger, sander-computerized unit, pick up with plow and various small equipment expenses. Mr. Adanti stated that he has received a trade-in value for $28,000 for the Sweeper.
1920 Public Safety
Under Public Safety, the Animal Control Shelter expense includes exterior painting, Portable radios for the Old Lyme Fire Department and a computer for the Lyme Street station. Emergency Management expenses include GIS license for additional EOC user, Portable radio and equipment. The Police Capital includes one police vehicle, police and vehicle accessories, portable radios, guns and an office table and chairs.
1930 Public Works Projects
Mr. Adanti highlighted the Five Year Capital for Public Works Roads and Projects, which includes the reconstruction and overlay of 6,600 feet of Johnnycake Hill Road/Meetinghouse Lane. Miscellaneous projects include Outside Contractors, the building/paving/drainage of the Salt Shed and Guard rail replacement on Boggy Hole Road.
Tax Abatements
Tabled until the March 20th meeting.
Revenues
Tabled until the March 20th meeting.
201-0120 Special Deductions
Tabled until March 20th meeting.
Board of Finance Meeting March 13, 2012
204-0410 Town Woods Park
Tabled until March 20th meeting.
Other Business
Mr. Pappalardo explained that the following are immediate expenditures that will be made at Sound View. They are as follows: the Gateway Sign ($900), flag pole repair ($500) and repair storm damage-beach signs ($600) for a total of $2,000. It is noted that several of the items are included in the Capital budget.
Minutes of February 28, 2012
The minutes of February 28th were reviewed. On page 1, 2nd paragraph, delete the fourth line.
There being no changes noted, a motion was made by Mrs. Sturges, seconded by Mr. Kerr to approve the minutes as modified. Motion carried.
A motion was made by Mr. Kerr seconded by Mrs. Sturges at 10:40pm.
Respectfully Submitted,
Michele Hayes-Finn
Secretary
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